Bringing teams together is a chance to share ideas, make connections, and recommit to the bigger picture of your company. This is especially important in our fast-paced world, where it’s easy to get stuck in the hum-drum of everyday work routines and to-do lists.
Whether you’re looking to reignite your team, launch a new product, or perhaps celebrate your clients or customers, an off-site corporate event is a great way to achieve it.
Before you start planning your agenda and activities, you might not realize how much time and effort goes into planning the seemingly minor things like event setup, food, drinks, and logistical matters like parking and WiFi.
To help you throw a seamless and stress-free event, let’s explore the benefits of hiring an experienced event coordinator who handles the details:
Vendor coordination
Tables, chairs, linens, & décor setup
Assistance with technology
Go-to person for questions
Improves the quality of your event
Looking to host an incredible corporate event but don't have the time to plan every detail? Modern Moments has you covered!
Our friendly, knowledgeable, and attentive staff have decades of combined experience throwing all kinds of corporate events. No matter your goals, design style, or budget, we’ll help you plan an experience your guests will remember for years.
From setting up tables and chairs to coordinating caterers, beverage stations, and more, we can help you plan every aspect of your event. Plus, our state-of-the-art conference facilities come with easy-to-use technology and make professional collaboration a breeze.
Contact us for a free tour today. We’ll gladly show you around the property. We have a gorgeous outdoor event lawn, sound stage, and patio surrounded by lush greenery and warm string lights. And our climate-controlled indoor venue has a stunning green nature wall that creates zen vibes and an amazing backdrop for Insta-worthy photos.
Psst! You can also attend one of our FREE monthly Open House or Breakfast Show N’ Tell events! Check out our events page to learn more.
Vendor Coordination
Vendors are the backbone of any great event. But coordinating with them can be a real headache, especially when you've got a million other things to worry about. That's why you need an event coordinator who knows all the ins and outs of the planning game in your corner. They can help you select the perfect catering options, find the ideal beverage choices, and locate the best décor rentals to take your event to the next level.
And the best part? You don't have to lift a finger. An experienced event coordinator will handle all the details like deposits, agreements, scheduling, and setup behind the scenes.
Tables, Chairs, Linens & Décor Setup
Tables, chairs, and linens aren’t just for the comfort of your guests; you can use them to showcase the theme or style of your event. However, setting them up can be a real time suck.
That's where your event coordinator comes in. Event coordinators are the masters of event setup and can transform even the most mundane event space into a stunning, Pinterest-worthy setting.
From selecting the perfect centerpieces to arranging the chairs in your ideal configuration, your event coordinator can take care of everything for you. They'll even handle any last-minute changes or unexpected hiccups for decor, so you can relax and enjoy a stress-free event.
Assistance with Technology
Technology is a huge value-add for any corporate event. But, let's face it, not everyone is tech-savvy. And even if you are, the last thing you want to do on the day of your event is fiddle with cables and settings.
With an event coordinator by your side, you can trust that your technology needs are in good hands. From audio/video setups to virtual meeting platforms, they'll ensure all technology is tested and ready to go before your event starts.
They can also troubleshoot any issues that may arise during the event, ensuring that your guests have a seamless experience from start to finish.
Go-to Person for Questions
Imagine you’re in the middle of a Powerpoint presentation you’ve spent months preparing. You’ve asked guests to reflect on a pivotal concept, and they’ve got their heads down, wheels turning. Then, phones start buzzing. A fellow team member is in the parking lot texting coworkers for help getting into the building. Suddenly the room has lost its stillness, and your attendees are now distracted.
This is where an experienced event coordinator comes in. Whether it's helping guests find the venue, locate restrooms, or grant WiFi access, an event coordinator will help manage any logistical issues so that you don’t have to break your flow to help.
By having a go-to person for any event-related questions and concerns, you can rest assured that your event will run smoothly and be distraction-free.
Improves the Quality of Your Event
By handling all of your event logistics on your behalf, an event coordinator will save you time and stress so that you can actually enjoy your event and be present and focused. After all, that’s why you’re hosting an event in the first place!
Regardless of the event type, planning and preparations can be stressful and overwhelming. All the more so when it’s not your profession. So, why not let the trained professionals do what they’re good at?
Corporate events are all about engaging with attendees and effectively delivering your message. It's about fostering ideas, connections, and lasting inspiration. To ensure the most fruitful and memorable experience for guests, it pays to allocate a small portion of your event budget to a professional event coordinator.
At Modern Moments, we’re proud to have affordable event coordination packages tailored to your event. To learn more, visit our rates page or send us a note online today. We respond to all inquiries promptly and are happy to answer all your questions about our venue and planning services.
Book Your Next Corporate Event at the East Valley's Best-Kept Secret: Modern Moments
Need a venue that's charming, convenient, and affordable? Look no further than Modern Moments, the East Valley's hidden gem for corporate events!
Our lush event lawn, soundstage, and elegant patio provide the perfect backdrop for any style or taste, while our state-of-the-art conference facilities make professional collaboration a breeze.
But we're more than just a pretty venue. Our in-house event planner can assist with catering, décor, and vendor coordination to ensure your event is a smashing success. So why wait? Book your next corporate event at Modern Moments and experience a 5-star rated venue.