Hosting a corporate holiday party is a fantastic way to celebrate your company's achievements, boost morale, and create lasting memories. However, planning a successful corporate holiday party can be a daunting task. That's why we've put together this comprehensive guide to help you organize a memorable event that your employees will cherish.
In this blog, we’ll explore:
Why Host a Holiday Party
Setting the Date and Budget
Selecting the Perfect Venue
Theme and Decor
Catering and Refreshments
Entertainment and Activities
Book your holiday party at Modern Moments, where unforgettable memories are made.
With our versatile and charming event spaces, curated vendor partners, and dedicated event staff, Modern Moments is the perfect venue for your company’s holiday party. We have an amphitheater and stage for live bands and entertainment, a zoned kitchen and refreshment bar, and ample indoor and outdoor spaces for mingling, gift-giving, and memory-making. Don't miss out on the chance to create magical memories. Contact us today to host a holiday party that will leave your employees talking for years to come!
Don’t have time for an in-person tour? Head to our virtual tour page.
Why Host a Holiday Party?
Before we dive into the nitty-gritty details of planning your corporate holiday party, let's explore why it's essential for small and large businesses to host one.
Employee Appreciation: Your employees are the backbone of your company. Hosting a holiday party is a tangible way to show your appreciation for their hard work and dedication throughout the year.
Team Building: Holiday parties provide an excellent opportunity for team bonding. Encourage collaboration and camaraderie among your employees in a relaxed, festive atmosphere.
Morale Boost: The holiday season can be stressful for many, so a well-planned party can lift spirits and boost morale. This positivity can translate into improved productivity and employee satisfaction in the new year.
Networking: Holiday parties can also serve as networking events where employees can connect with colleagues they may not interact with regularly. This can lead to cross-departmental collaboration and a stronger company culture.
Setting the Date and Budget
Picking the Perfect Date
Selecting the right date for your corporate holiday party is crucial. First, ensure that the date you choose works for the majority of your employees. Sending out a survey or email to gauge availability can be helpful. Second, check with potential venues to confirm their availability on your preferred date.
Budget Considerations
Determining your budget early on is essential to avoid overspending. Consider these expenses:
Venue Rental: The cost of the venue is usually the most significant expense. Research various venues and negotiate prices.
Food and Beverages: Calculate costs for catering and beverages. Decide whether you'll offer a full meal or just appetizers and drinks.
Entertainment: If you plan to have entertainment, such as a DJ or live band, budget for their services.
Decorations: Estimate the cost of decorations, including centerpieces, lighting, and any holiday-themed items.
Party Favors: Plan for small gifts or party favors for your employees.
Transportation: If your party is at a remote location, consider transportation options.
Miscellaneous Expenses: Include any other expenses you anticipate, such as photography or security.
Remember that your budget should be flexible to accommodate unexpected costs that may arise during the planning process.
Selecting the Perfect Venue
Here in Arizona, we’re lucky to have perfect holiday season weather. This means you have a wide range of venue options, from indoor banquet halls to outdoor settings. Here's what to consider when making your choice:
Capacity: Ensure that the venue can comfortably accommodate your guest list. It's better to have a little extra space than to cram your guests in.
Location: Think about the convenience for your employees. Is it easily accessible, or will transportation be needed?
Ambiance: Consider the atmosphere of the venue. Does it fit the theme or vibe you want for your holiday party?
Parking: Check if the venue offers ample parking or if guests will need to find parking elsewhere.
Accessibility: Ensure that the venue is accessible to all guests, including those with mobility issues.
Catering Options: Some venues have in-house catering, while others allow you to bring in your own. Consider your catering preferences and budget.
Decorations: Discuss decoration options with the venue to ensure they align with your vision.
Budget: Make sure the venue cost fits within your budget, including any required deposits or fees.
Insurance: Verify if the venue requires any specific insurance or permits for your event.
Theme and Decor
Choosing a theme for your corporate holiday party can make the event more memorable and enjoyable. Here are some possible theme ideas:
Southwestern Fiesta: Embrace the Arizona culture with a southwestern fiesta theme. Decorate with cacti, chili peppers, and colorful textiles.
Winter Wonderland: Create a snowy oasis in the desert with a winter wonderland theme. Think white decor, snowflakes, and sparkling lights.
Holiday Movie Night: Celebrate your favorite holiday movies by incorporating elements from classics like "A Christmas Carol" or "It's a Wonderful Life."
Ugly Sweater Party: Encourage your employees to show off their ugliest holiday sweaters. Offer prizes for the best and worst sweaters.
Glamorous Gala: Go all out with a black-tie gala, complete with elegant decorations, formal attire, and a red carpet entrance.
Masquerade Ball: Add an air of mystery with a masquerade ball theme. Encourage guests to wear masks and elegant attire.
Charity Drive: Make your holiday party meaningful by organizing a charity drive. Encourage employees to bring donations for a local charity.
Once you've chosen a theme, plan your decorations accordingly. You can rent decor items or get creative with DIY projects that fit the theme.
Catering and Refreshments
When planning your catering and refreshments, begin by selecting a menu that accommodates dietary restrictions and preferences, providing options for vegetarians, vegans, and those with allergies. Next, decide on the catering style, whether it's a buffet, plated dinner, or passed appetizers, making sure it aligns with your budget and theme. Prior to finalizing the menu, schedule a tasting session with the caterer to ensure the quality and taste meet your expectations. Lastly, consider your bar service options, such as an open bar, cash bar, or a limited drink menu if alcohol will be served at the event.
Entertainment and Activities
To maintain high energy and excitement at your corporate holiday party, consider a range of engaging entertainment and activities. Here are some ideas:
Live Music: Hire a local band or musician to provide live entertainment. Alternatively, a DJ can keep the dance floor bustling.
Photo Booth: Set up a photo booth with holiday-themed props for guests to take memorable pictures.
Games: Organize games like a holiday trivia quiz, a white elephant gift exchange, or a dance-off.
Awards Ceremony: Recognize outstanding employees with awards or certificates during the party.
Dance Floor: Ensure there's ample space for dancing. A lively dance floor can be the highlight of the night.
Themed Activities: Incorporate theme-related activities, such as a gingerbread house decorating contest or a holiday-themed scavenger hunt.
Holiday Karaoke: Allow your employees to showcase their singing talents with a karaoke setup.
Guest Speaker: Invite a guest speaker to share motivational or inspirational messages for the upcoming year.
Planning a holiday party can be a rewarding and enjoyable experience when done thoughtfully. It's an opportunity to express your gratitude to your employees, foster team spirit, and create lasting memories. With careful consideration of the budget, venue, theme, catering, and entertainment, you can host a memorable event that your employees will look forward to year after year!
Need a venue for your holiday party?
Reserve Modern Moments and secure your date now. Whether you're hosting an intimate gathering or a grand celebration, we have versatile spaces to accommodate your needs. Our dedicated event planning team will assist you every step of the way, from the initial concept to the grand finale. We take the stress out of event planning so you can enjoy the festivities!
Click below to book a free tour and meet our friendly event staff. You can also head to our rates page or take a virtual tour!