One of the first things to do when planning a wedding is to book your venue. But before you commit to a location, you need to know what your contract includes. Sit down with a venue representative to discuss your plans, possible venue restrictions, and what help is available to help you facilitate the perfect day.
We'll walk you through key questions to ask your venue, including:
Is this wedding venue available on my preferred date?
How many guests can the venue realistically accommodate?
What are the venue's rules regarding decor and setup?
How transparent is the pricing, and what's included?
Can I bring my own vendors, and what planning help is offered?
Every venue interview is a little different, but these questions will help you start your own list of must-ask queries.
Start Your Venue Search the Smart Way — Tour Modern Moments Today!
From our charming and versatile ceremony and reception spaces to our affordable rates, there are plenty of reasons to choose Modern Moments. Our wedding experts know everything about planning a once-in-a-lifetime event. Learn more about our venue via our wedding FAQs or call for an in-person tour and meeting with our wedding professionals.
Is This Wedding Venue Available on My Preferred Date?
Before you get your heart set on a specific wedding venue, it's crucial to find out whether the venue is available on your chosen date. Many event spaces book up months in advance, and you might have to reserve a popular venue years in advance.
Contact your preferred venues and ask:
Is your top-choice date still available?
What alternative dates are available? (Only if you have schedule flexibility)
How far in advance should we put down a deposit and secure our date?
Do you host multiple events on the same day? If so, what would our window be for access/use?
How Many Guests Can the Venue Realistically Accommodate?
Every venue has a maximum capacity that reflects physical space and adheres to safety regulations. But you may want to stay well under that number to facilitate guest comfort and flow.
To get an understanding of your venue's space and start planning your guest list, ask your venue rep these questions:
What's the maximum seated capacity for ceremony and dinner spaces?
How many guests can the venue accommodate for a cocktail-style layout?
Can separate areas be used for the ceremony, reception, and dance floor?
What options are available if inclement weather interrupts an outdoor ceremony?
What Are the Venue's Rules Regarding Decor and Setup?
Some venues have strict rules regarding how and where you can decorate. Ask where your venue draws the line to avoid restrictions on your creative freedom.
Are open flames, hanging installations, and confetti allowed?
Does the rental contract include furniture? How about decor?
When can you or your team access the venue on the day of the ceremony to begin setup?
Does the venue help with cleanup and teardown post-reception?
How Transparent Is the Pricing, and What's Included?
While knowing the total cost of your wedding is important, it's even more crucial to understand what's included and what you'll have to pay for aside from the rental.
Quiz your venue rep on package costs and potential add-ons.
Is there a flat rental fee, or can you save money with an inclusive package?
Will you be charged extra for extended hours?
Are staffing, taxes, and service fees included in your quote?
How much is the deposit, and when is it (and your final payment) due?
Can I Bring My Own Vendors, and What Planning Help Is Offered?
Venues that restrict access for outside vendors also limit your ability to make your day unique. At Modern Moments, you can choose who helps bring your vision to life.
Double-check vendor policies by asking:
Can I bring my own caterer, florist, and wedding photographer?
Are there any vendor restrictions? How about a required vendors list?
Will I have access to a day-of coordinator or venue-affiliated planner?
What time can vendors access the venue to begin day-of setup?
Make Your Wedding Unforgettable With Modern Moments!
We've put everything you need to know about Modern Moments into a wedding FAQs page to help introduce you to our space and team. But to really get a feel for our indoor/outdoor venue, you need to drop by. Come experience the Modern Moments difference in person. We'll discuss your vision, our many amenities, and how we can add to your concept.